Mental Health Program Coordinator
COWLITZ INDIAN TRIBE: DEPARTMENT OF HUMAN RESOURCES
Title: Mental Health Program Coordinator
Schedule: Monday through Friday, 8 a.m. to 5 p.m., with possible variability
Location: Longview, WA; Vancouver, WA
Classification: Full-Time, Hourly, Non-Exempt
Open Date: February 6, 2019
Salary Range: $21-30 per hour, DOQ
Closing Date: February 27, 2019 or open until filled
Position Summary: The Mental Health Program Coordinator provides support with complex administrative issues to the Cowlitz Tribal Mental Health team. This is a full-time position that works out of either the Vancouver or Longview, WA site. This position is non-supervisory.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Coordinate all internal communications of the Mental Health programs, self-generated as well as from the Program Manager.
- Work closely with other Program Coordinators on cross-departmental issues, communications, and special projects or activities to ensure that Cowlitz Tribal resources are utilized efficiently and effectively.
- Coordinate purchasing, including, but not limited to office and therapeutic supplies.
- Work in conjunction with Program Manager to create budget thresholds and ensure sustainable approaches to program needs.
- Process and track Purchase Orders.
- Work with IT Department to order computer and software as needed. Additionally, provide support to MH team around work-issued electronics.
- Work in conjunction with Client Services Specialist to coordinate client resources and services and anticipating client needs.
- Provide training support and supervision to support staff including Reception and Client Services Specialist positions.
- Ensure adequate administrative support is available and provides coverage for the Client Services Specialist and Reception positions.
- With the oversight of Program Manager coordinate space, including scheduling as needed for mental health groups and meetings, as well as the planning and implementation of workstation moves and/or any repairs to work spaces.
- Facilitate and coordinate contracts and licenses; including renewals, CARF accreditation, and work with key clinical staff to meet program compliance standards. Provide assistance with Policy and Procedure review and development. Track provider licenses, work with providers to ensure no license lapses.
- Maintain and track Memoranda of Agreements (MOAs) with school district agreements, coordinate with Program Manager and clinical staff to ensure all MOAs are enacted and signed in a timely manner.
- Prepare regular reports and collect data for Program Manager to track productivity of clinical staff, outreach/ retention and engagement for new clients, demographics, and other program needs identified.
- Maintain regular communication with community partners, referral sources, inactive clients, and other key stakeholders. Document any client contact in electronic health record system.
- Maintain up-to-date program materials including schedules, manuals, flyers, presentations, and similar items in response to program and cultural needs.
- Assist in creating, implementing, and updating administrative and clinical standard operating procedures.
- Assist with overflow, special projects and day-to-day tasks as needed or assigned by Program Manager.
- Maintain discretion and implement appropriate risk management measures.
- Must be respectful and sensitive to the values and culture of the Cowlitz Tribal Community.
- Applicants shall conduct themselves ethically and professionally at all times, adhering to Tribal policies, procedures, and expectations.
- Must be caring, empathetic and dependable when working with staff, clients, and community members.
- All other duties as assigned.
KNOWLEDGE, SKILLS, AND ABILITIES:
- Must possess direct, clear, concise and effective written and verbal skills.
- Maintains accountability, self-awareness, and a solution-focused approach.
- High-level proficiency in computer software such as MS Office Suite and the ability to quickly acquire learning of other applications and software.
- Knowledge of RPMS or another Electronic Health Record preferred.
- Knowledge and application of HIPPA, PHI, and Federal Confidentiality Laws.
- Ability to work independently, problem solve, take initiative, set priorities and handle multiple projects efficiently and effectively.
- Ability to accept responsibility and initiative to set and meet the goals, objectives and obligations while representing the mission visions and values of the department.
- Ability to handle multiple projects and deadlines.
EDUCATION AND EXPERIENCE:
- BA/BS degree in related field, Social Services, Health Care Administration, Business Administration, OR High school diploma/GED and equivalent experience performing progressively more responsible similar/equivalent work as outlined in job requirements.
- Experience working in the Native American/Alaska Native community and/or other similar socio-economic communities.
- Experience working within trauma-informed healthcare settings.
- Must have a valid driver’s license and insurance.
- Must submit to and pass a criminal background check.
- Must submit to and pass a drug screening.
The Cowlitz Indian Tribe is an Equal Opportunity Employer, and a Drug & Alcohol-Free workplace.
Except as provided by Title 25 CFR, Section 472 which allows for Indian preference in hiring, the
Cowlitz Indian Tribe does not discriminate on the basis of race, color, creed, age, sex, national
origin, physical handicap, marital status, politics, or membership or non-membership in an employee organization.
Please mail or fax resume to:
Human Resources Department
Cowlitz Indian Tribe
P.O. Box 2547
Longview, WA 98632
Fax: (360) 578-1641